ENVIRO'14 Pathways for better business 17 - 19 September 2014, Adelaide

Environmental Policy

ENVIRO'14 will apply proven sustainable practices to all aspects of the event including energy, waste, resources, transport, catering and water.

Wherever possible and practical, strategies will be utilised to reduce the carbon ‘footprint’ of the event and minimise waste and consumption of resources. Emissions that cannot be avoided will be offset.

Major initiatives will include predominant electronic distribution of all conference material, the minimisation of energy consumption and the use of recycled or recyclable products including name badges and signage. The inevitability of carbon regulation is real and the impact on the events industry could be significant. By establishing and implementing a set of ‘guidelines’ we will reduce any future impact of such regulation and in doing so reduce future cost increases.  This will positively contribute toward improving the environment.

An overriding initiative in creating any sustainable event is in every step to
REDUCE, REUSE and RECYCLE!

ENVIRO'14, wherever practical, will implement the following procedures to ensure that their events will adhere to world best practice in creating sustainable events.

Catering Use water jugs / reusable containers rather than bottled water
  Condiments provided in bulk instead of in individual packaging
  Caterers given formal sustainable practices policy
  Consider all aspects of food wastage and possible recycling
  Provide recycled content or compostable (non waxed paper or corn starch) food and beverage utensils, toilet paper etc.
  Use reusable, washable cutlery, dishware, linens and decorations and if not possible, ensure that they can be composted
  Serve food items with less or minimal packaging (non waxed)
  Seafood sourced from sustainable supplies
   
Energy Reduce lighting and power – use only as needed
  Turn off all lighting and appliances overnight in exhibition
  Isolated air conditioning controls in each meeting room
  Use energy efficient lighting (including LED’s) and ensure that lighting levels are adequate and appropriate
  Use natural lighting and cooling where possible
   
Resources Use electronic distribution of information and documentation where possible (reducing printing and paper use) i.e. emails, website downloads, memory cards (USB) or PDFs
  Reduce all waste in office or administration environments
  Use recycled and recyclable paper (minimum 50% recycled content)
  Limit print runs to absolute minimum requirements
  Use double sided printing (set printers to double sided where possible)
  Use water, organic or vegetable based inks in printing
  Recycle or remanufacture toner and ink cartridges
  Implement paperless office functions (e.g. media centre)
  Electronic distribution of sponsor and exhibitor collateral (via USB, CD or email)
  Abstracts and posters submitted online where possible to allow for tracking of reviewers’ comments and correspondence back to the author electronically to avoid reliance on paper
  Encourage exhibitors to design sustainable displays with minimal waste
  Provide posters as an online, searchable document to be viewed via a computer monitor in the exhibition hall eliminating the need for printing and laminating
  Use existing or minimalist electronic signage where possible
  Choose hotels that have proven sustainability credentials and policies
  Only use venues with accredited environmental policies
  Design sets, displays and stages utilising minimal material, trying to incorporate reused products, or products that are sustainable or certified as sustainable
  Use water based non-toxic paints in all displays
  Avoid using plywood – replace with other reusable materials
  Distribute reports, attendee lists and post event material through electronic means

 

The Enviro Secretariat chooses to use 100% recycled paper, double sided printing (where possible), comingled and paper recycling and composting
   
Transport Limit number of committee / planning meetings that involve travel
  Limit placed on international keynote speakers to reduce long haul air travel
  Hold the maximum number of related meetings during the days of the conference to reduce travel costs and related emissions over the course of the year
  Purchase carbon offsets related to travel, freight and energy utilised
  Venue should be well serviced by public transport
  Venue should be selected based on largest attendee base to reduce overall transport demands
  Promote use of public transport (include details and maps to visitors)
  Use locally sourced (and in season) food products to reduce transport component
  Choose hotels / accommodation that are close to the venue
  Provide shuttle options where no public transport options exist
  Utilise service providers that are close to the venue – minimal transport
  The Enviro Secretariat is located near a public transport hub
   
Waste Reduction of waste in administrative areas
  Recycling and reuse of name badges, lanyards and satchels where practical
  Satchels to be sourced from environmentally aware suppliers
  Reuse or recycling of all signage
  Prominent placement of recycling bins throughout the venue
  Actively discourage delegates from littering and encourage recycling while onsite
  The Enviro Secretariat chooses to carry out many internal process online, reducing paper waste and moving towards a ‘paperless’ office
   
Water Venues with water conservation policy and procedures in place
(minimisation of consumption, recycling and reuse policies)
space
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ENVIRO'14 Hosts, Partners and Sponsors